General context of the project
Since 2009, the Boko Haram driven crisis (herein, Armed Opposition Groups [AOGs]) has crippled north eastern Nigeria. The Borno State continues to be most the affected, with over 1.8 million internally displaced persons (IDPs). Recent advances by the Nigerian Army and the Multinational Joint Task Force have improved humanitarian access in 26 of the 27 Local Government Areas (LGAs) in Borno but have also revealed the extent of the crisis. In newly accessible areas, basic infrastructure has been destroyed, essential services are non-existent, and most local governance systems are not functional. In support to the UN-led coordinated humanitarian response in the region, INTERSOS is proposing to continue provide services through integrated projects that will address critical gaps in health, nutrition, protection and WASH services for a highly vulnerable population in host communities and IDPs camps in the Local Government Areas (LGAs) of Ngala (Ngala-Gambaru), Bama (Bama), Dikwa (Dikwa), Magumeri and Kukawua LGAs, Borno State, Nigeria.
General purpose of the position
The Project Administrator is responsible for the proper technical performance of all accounting-financial activities of its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures, the donors procedures and the Country Finance Coordinator’s directions.
Main responsibilities and tasks
Responsible for the proper accounting and administration of Projects funds, under the supervision of the Country Finance Coordinator and the Head of Mission. Specifically:
- To assume responsibility for cash account administration, ensuring conformity to existing procedures;
- Update the economic and financial status of the Projects, in terms of expenses, appropriations, available cash and liquidity; verify the expenditures are incurred in line with the set work plan and budget forecast,
- To regularly check, in collaboration with the Project Manager and the Country Finance Coordinator, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
- To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations,
- Supervise, in collaboration with the Country Finance Coordinator, the other members of the consortium and guarantee that they submit financial report according to guidelines and timeframe set for in bilateral Memorandum of Understandings (MoUs);
- Revise report received from consortium members and compile them in a consolidated monthly financial report to share with the Country Administrator for verification;
- To ensures the correct filing of all projects’ data;
- To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
Local staff management:
- To manage the local personnel of the Projects funded,
- To supervise and monitor staff contracts preparation for the Projects,
- To supervise and monitor, in collaboration with the Country Finance Coordinator, the preparation of payslips and monthly salaries payment for the Project staff,
Asset management and logistics:
- To verify the correct application of the organization’s or donor’s procedures in relation to purchases and goods management before proceeding with payments,
Other tasks as assigned by the Supervisor.
- Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract/Commercial Law.
- First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in admin & finance management, procurement.
- Minimum of 5-6 years of relevant work experience responses, with NGOs in an international emergency environment or in fragile states.
- Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
- Experience of and well-developed skills in staff management and supervision. Proven strong coaching and capacity building skills.
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Proven experience in financial management and producing appropriate management information to support strategy development and decision-making by budget holders and programme implementers
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
- Experience of managing or supporting programmes in each stage of the project cycle, including the development of funding proposals, budgeting, technical and financial monitoring in the context of grants/restricted funding sources.
- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
- Core Values: Commitment and Respect of local culture, Diversity and Inclusion, Integrity
- Core Competencies: Communication, Drive for Result, Working with People of all background and culture.
- Key Functional Competencies, Leading and Supervising, Deciding and Initiating Actions, Planning and Organizing, Conflict resolution skills.
- Skills and knowledge: Ability to work strategically, independently and to realize organizational goals, develop strategies, set clear visions; Ability to persuade and influence, negotiate to obtain agreement, promote ideas; Ability to network and establish good relations with stakeholders, at all levels; Fast learner, adapts and responds to change, tolerates ambiguity.